Cinter Career

Office Administrator- Chicago Office

Chicago, IL - Full Time

Client: Financial Services
Location: Chicago, IL 60606
Title: Office Administrator
Salary: 60-65K
FT/PT: Full Time
**Individuals will need a valid driver’s license as they have 4 vehicles in this office.
 
Job Description for Chicago office support position

Responsibilities 

  • Keeping track of all non-tech equipment; means annually or bi-annually at request of Facilities team, manually check the labels on over 150 pieces including art, furniture, office chairs, cabinets, etc. to make sure it's all accounted for. 
  • Manage any vendor that comes into the building, including 
    • HVAC inspections and any warnings that go off and send messages to our client personnel with Facilities which are time sensitive
    • Shredder companies doing weekly/bi-weekly pickups
    • Fedex/UPS/DHL orders
    • ISP inspections and updates (AT&T/Crown and Castle)
    • Manage pantry products (water dispenser, ice machine), put in service requests
    • Canon printer pickup, drop-off, maintenance, weekly print reports, and any rotation of devices
  • Monthly print count readouts 4-5x/month for a vendor (Canon) 
  • Requesting and distributing parking or building access cards to employees
  • Find and keep track of any physical keys in the old fireproof safe 
  • Ordering any printer ink/toner/paper
  • Coffee and water orders for employees/guests
  • Maintaining contact with a vendor who stocks our medicine cabinet and services our on-site AED machine 
  • Weekend work that usually requires over a week of prep not including associated IT tickets (sending emails to office members, posting reminders in kitchen/doorways, monitoring correspondence from Facilities team for changes) to do power shutdowns in the building, 
  • Answering door for any deliveries or guests
  • Do inventory checks on emergency supplies at all workstation desks upon request from other facilities 
  • Update iOffice software which keeps track of seating charts, new users, etc. 
  • Maintain all COVID supplies (masks, hand sanitizer, wipes, etc.) and signs .
  • Take over responsibilities of being office fire warden in case of emergency evacuation, require separate safety training and certification 
  • Other Facilities related matter that may arise.

Minimum Job Requirements

  • 2 years of related experience 
  • Strong vendor management skills
  • Strong verbal and written communication skills 
  • Good organizational skills
  • PC Skills —Word, Excel, Sharepoint
  • Ability to work independently
Apply: Office Administrator- Chicago Office
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