HR Administrative Assistant
Plano, TX
Full Time
Mid Level
We are seeking an Japanese Bilingual HR Administrative Assistant
This position does not have supervisory responsibilities.
This job operates in a professional office environment. This role routinely uses standard office equipment.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; sit; stoop; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
- Client: Japanese IT company
- Working Location: Plano Texas (Hybrid 40%)
- Employment Type : Full-time, Exempt
- Salary : $48,000 - $53,000(Depend on the experience Salary can be negotiable)
Summary:
This position will be responsible for supporting the Human Resources administrative responsibilities and improvement of human resources/office administration procedures and practices for all staff. This role reports to the HR Supervisor to receive day-to-day direction and tasks, but as a senior level reporting up to the Supervisor and HR Management team is required to ensure proper escalations and challenges are shared. This person will apply the knowledge in a highly energized, fast-paced, and innovative environment. This is a progressive and collaborative environment; therefore, it is essential that not only the skillset, but the passion for the above is a fit.Essential Functions:
The responsibilities for this role are separated into two, administrative responsibilities, and Human Resources responsibilities. They are as follows:Administrative Responsibilities
- Provide support to other HR members and company management any HR/Admin related tasks.
- Perform various office administrative and clerical tasks for Human Resources Department
- Coordinate FedEx/UPS/USPS shipments and deliveries.
- Maintain and update any necessary Administrative and Human Resources related data.
- Distribute US HR related information for all employees.
- Coordinate office operations to ensure efficiency and compliance to company policies.
- Organize and plan company events with the support of other HR members.
- Maintain and update employees benefit data and apply any changes to payroll and benefit in a timely manner.
- Prepare and submit any HR/Admin related documents/data to designated departments/organizations on time.
- First level of high and effective of customer service support for employee inquiries to include but not limited to benefits, and policy interpretation.
- Maximize productivity and employee morale lead by example. Be willing and able to do as much or more than you are asked to get the job done and task completed. Live by and encourage all staff to maintain high ethical and moral standards.
- Plans, facilitates, and develops employee meetings and training programs. Follows up on effectiveness of training programs to review appropriateness of subject matter.
HR Responsibilities
- Prepare paperwork and schedules for smooth new hire onboarding process, coordinating with cross-functional departments to deliver an exceptional first day experience.
- Handle all administrative tasks for onboarding, new hire orientations.
- Provide a dedicated and effective HR advisory service to employees as first point of contact.
- Create HR communications, organizational charts, newsletters, companywide email communications
- Assist in administering benefits, open enrollment, and qualifying events.
- Ensure compliance with local and national regulations, application employment laws and update policies and procedures when necessary.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without noticeCompetencies:
- Customer/Employee Orientated
- Multi-Tasking Ability
- Excellent verbal and written communication skills
- Customer/Employee Orientated
- Discretion & Confidentiality
- Proficiency in Microsoft office (Outlook, MS Word, Excel, Power Point, SharePoint)
- Excellent organization & time management skills.
- Collaboration and Teamwork Skills.
- Strong interpersonal skills, ethics, and cultural awareness.
- Aptitude for problem-solving and thorough knowledge of HR procedures and policies.
- Resourceful mindset and strong attention to detail.
Supervisory Responsibility:
This position does not have supervisory responsibilities.
Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; sit; stoop; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Position Type/Expected Hours of Work:
This is a full-time position. Occasional evening and weekend work may be required as job duties demand in alignment with the overtime pay policies.Travel: This position may require up to 5% of travel.
Required Education and Experience:
- Bachelor’s degree in human resources or related field is a plus.
- 3-5 years of proven success working in an HR department
- Experienced in understanding and communicating company policies and procedures.
- administrative assistant experience
- Able to collect and maintain HR documents, trackers, and data in an efficient manner.
- Knowledgeable of HR employment laws and able to stay abreast of latest and ever -changing local, state, and federal laws and regulations.
- Experienced in administering benefits
- Experienced in assisting in training and guiding members on new policy and procedures.
- Able to suggest new procedures and policies for improving (kaizen) employee experience as well as the efficiency of HR department and company.
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